—– MOVE-IN GUIDELINES
YEG FOODIES FESTIVAL
EVENT DATES & VISITOR HOURS
Friday, Oct 4 – 5:00pm to 9:00pm
Saturday, Oct 5 – 10:00am to 6:00pm
Sunday, Oct 6 – 11:00am to 5:00pm
LOCATION:
Edmonton EXPO Centre – HALL E
7515 – 118 Ave NW, Edmonton, Alberta
DIRECTIONS:
See map below or VISIT HERE for a printable version
INSURANCE
Visit the following link to book your insurance through DUUO: VISIT HERE
***If you are using your own insurance provider, please ensure that you:
1) Are covered for Two Million Dollars ($2,000,000) per occurrence for personal injury and/or property damage
2) Include the following as ADDITIONALLY INSURED on your event policy:
— Opulence Alliance Events – Box 111A 2106 33 Avenue SW, Calgary Alberta T2T 1Z0
— Explore Edmonton Corporation – 3rd Floor, 9990 Jasper Ave Edmonton, Alberta T5J 1P7
— City of Edmonton – 10th Floor, Edmonton Tower 10111 104 Avenue, Edmonton Alberta T5J 0J4
PARKING PASS
The Edmonton EXPO Centre has a convenient online parking pass portal (visit link below). A weekend pass is $45 and is valid for the full duration of the event, including all event days plus move-in/out.
Pre-book your parking! VISIT HERE
***Larger vehicles are accepted but are required to park in R-4 — see map below or VISIT HERE for a printable version.
EXHIBITOR MOVE-IN/PREP SCHEDULE:
INITIAL MOVE-IN:
FRIDAY MORNING, Oct 4 – Starting at 10:00am (doors open to the public at 5pm)
SAT/SUN MORNING PRE-PREP:
Saturday Morning, Oct 5 – doors will be open for exhibitors at 9:00am.
Sunday Morning, Oct 6 – doors will be open for exhibitors at 10:00am.
IMPORTANT! All booth numbers have changed! REGISTER FIRST when you arrive for move-in to RECEIVE YOUR NEW BOOTH NUMBER
MOVE-IN PROTOCOL:
- The HALL E loading bay is accessible only from 79 STREET off of 112 Avenue — see map below or VISIT HERE for a printable version.
- When you arrive at the HALL E loading bay, REGISTER FIRST with our YYC Foodies Registration Team to receive your NEW BOOTH NUMBER.— Our YYC Foodies Registration team will be located by the loading bay.****NOTE: All booth numbers have changed — REGISTER FIRST to avoid setting up in the incorrect booth!
- Unload all your items and move your vehicle BEFORE SETTING UP to allow access for other exhibitors! For exhibitor parking location, see map below or VISIT HERE for a printable version.
EXHIBITOR WRISTBANDS & STAFF ARRIVAL:
When you arrive, you and your entourage will receive a wristband. We will also supply you with extra wristbands for your staff arriving later. If you are unable to give the wristband to your staff in person before the event starts, no panick! Just inform them that when they arrive at the Edmonton EXPO Centre, they enter through the FRONT DOORS at HALL E (security will not let them through the back door). They just have to inform our front door registration team that they are an exhibitor. They will then receive a wristband.
IMPORTANT! All booth numbers have changed! REGISTER FIRST when you arrive for move-in to RECEIVE YOUR NEW BOOTH NUMBER
For a PRINTABLE VERSION — VISIT HERE
STALL PACKAGE
BOOTH SIZE:
— Refer to your initial application to view the booth package you originally booked.
DOES NOT INCLUDE:
— Any furnishings
— Electricity
*** Refer to the email sent to you regarding RENTING electricity. If you miss-placed the email, call our YEG Foodies Team at 403 608-3710.
*******
MANDATORY REQUIREMENTS
GENERAL FOOD RETAILERS/DISTILLERS
All food service retailers must have the following within their booth:
— Temporary hand-washing station — for example, VISIT HERE
— Copy of insurance policy
ONSITE FOOD CONSUMPTION
Onsite Food Consumption Restaurants and Caterers must have the following within their booth:
— Fire extinguisher – ABC and/or K Type depending on what equipment you are cooking with. The K extinguisher is for combustible grease, oil & animal fat fires
— Temporary hand-washing Station — for example, VISIT HERE
****** YEG Foodies Festival is also supplying one community 2-sink (hot/cold water) portable station located in the hall. More details will be provided once you arrive for move-in.
— Copy of insurance policy
*******
GARBAGE CONTROL
You are required to keep your area clean at all times so ensure that all waste is properly sorted in an enviromentally, sustainable way. Waste management/disposal protocol information will be provided to you during move-in.
NOTE: “Excess and speciality waste disposal” that requires additional resources to be serviced are subject to an additional charge.
LEAVING YOUR DISPLAY OVERNIGHT
Show management will stay onsite to ensure the doors are locked once all visitors and retailers have left the building. Although the doors are locked — the Edmonton EXPO staff have access to the building at any time. To ensure you are not a victim of theft, bring extra tablecloths to cover all your products — and take all valuables home with you.
ATM AVAILABILITY
The Edmonton EXPO Centre has many ATM portals located at the front entrance of Hall E.
WIFI – Not Available
The Edmonton EXPO Centre charges an excessive amount per exhibitor for WIFI – over $250/exhibitor. For this event, you will be using your own data. If you do not already know how to “hot spot” to your POS system or tablets, contact your service provider.
FOOD/BEVERAGE
You are at the right event if you love food! Our community of restaurants and caterers will have plenty of bites to nosh on – and YES! – all foodie preferences and special diet requirements are covered! Please note that this is not a licensed event (this year) :0
MOVE-OUT
The events run until 5:00pm on Sunday OR a few minutes later if visitors are still shopping.
Don’t be a jerk by attempting to tear down early! You are disrupting all the other professional retailers and late arriving visitors! This type of conduct will automatically ban you from all future events.
CANCELLATIONS
And just so we are all on the same page —- let’s have a quick chat about cancellations just because this seems to be not taken seriously. As you are fully aware – there are no refunds whatsoever. For reference, VISIT HERE to refresh on the binding contract terms you agreed upon to when applying.
QUESTIONS
Opulence Alliance Events is only available via phone for questions (emails will not be responded to.)
Phone Number: 403 608-3710
Office Hours: Monday through Friday from 9:00am to 6:00pm
EAT. DRINK. REWIND.
YEG Foodies Festival
